Want even more exposure?? We're looking for Business Partners interested in supplying branded USA-themed items. Branded Contact Lynn Monaghan ([email protected]) to discuss these unique opportunities!
May 13th
Join us for breakfast before heading home or staying on for more sessions.
Additional Expo Info:
Location
Portland Sheraton at Sable Oaks Hotel – 200 Sable Oaks Dr, South Portland, ME 04106. This is the location for all conference sessions and our Expo. Overnight Accommodations: RESERVE BY APRIL 20th!
A block of rooms is available at the Sheraton Sable Oaks for a reduced rate of $159 per night (plus taxes and fees). Attendees can make reservations by clicking HERE or by calling the hotel directly at 207-871-8000 and referencing the LeadingAge Maine and New Hampshire Annual Conference room block. Reserve early as the block will sell out!
Limited Booths
Exhibit space at LeadingAge Maine & New Hampshire’s 2026 Expo & Awards Program is limited to 30 booths. The first opportunity to reserve a booth will be granted to GOLD Partners, then SILVER Partners, then BRONZE Partners. GOLD Partners will have the opportunity to choose their specific booth location.
We cannot guarantee but make every attempt to keep competitors separated.
Only one company is permitted in each exhibitor booth. Should exhibitors wish to share booth space, each company will need to be a LeadingAge Maine & New Hampshire Business Partner.
Expected Attendance
We expect approximately 150 provider attendees at this year’s conference.
Layout
Each exhibitor will be provided a 30-inch, round high-top table. A branded table runner is recommended for best visibility.
- Booths on the perimeter will have room to display a telescoping banner, and most will have access to electricity (please bring your own extension cord and power strip). Footprint is approximately 5 ft w x 4 ft d.
- Booths in the center of the room will not have electricity nor space for banners, as they would be tripping hazards. Footprint is a circle approximately 5 ft in circumference.
We will do our best to accommodate your needs. All booths are encouraged to have a tabletop or small free-standing game to play!
Staffing Your Booth and Additional Attendees
Business Partners each receive an allocation of “All Access Passes” for admission to all sessions, meals and the Expo (GOLD - 4, SILVER - 2, Bronze - 1). Due to limited seating capacity, we cannot offer any additional “All Access Passes” for purchase. Should you wish to have more representatives on the floor during expo hours, you may purchase extra Expo-only Passes (valid for setup starting at 2:00pm through the conclusion of the expo at 5:00pm).
When to Set Up
You may set up your booth any time after 2:00pm on May 12th. All set up must be complete by 3:30pm on May 12th. We will share parking and load-in instructions as we get closer to the event.
When to Break Down
Exhibits can start to be broken down at 5:15pm and must be completely removed that evening.
Shipping Materials to the Sheraton Sable Oaks Hotel
If you are sending materials to the hotel, please ship to arrive no earlier than four (4) days prior to the event. All boxes in excess of five (5) will incur a $10 per box handling fee. Items must be labeled as follows:
LeadingAge Maine & New Hampshire Conference
Your Name & Company
c/o Portland Sheraton Sable Oaks
200 Sable Oaks Dr, South Portland, ME 04106
Conference Date: May 12, 2026
Box ___ of ___ (multiple boxes must be numbered)
Association Contact: Lisa Henderson
Portland Sheraton Sable Oaks Contact: Vanessa Warnock
Security
Exhibitors must provide for the security of their goods, materials, equipment and general display at all times. LeadingAge Maine & New Hampshire will not be responsible for the loss or damage of any material for any cause.
Payment
You will be invoiced for your Business Partner selection, which includes your booth and your allotted “All Access” passes. Full payment must be received by the association by March 28, 2026 to be an exhibitor. If we do not receive payment by this time, we will release your booth to any companies on our waiting list.
Cancellation Policy
An exhibitor who submits a written request by March 18, 2026 to cancel exhibit space will be guaranteed a full refund. Cancellation between March 18 - March 31, 2026 will result in a 50% refund. Cancellation on or after April 1, 2026 will result in no refund.
Other questions?
Contact Lynn Monaghan -- [email protected]
